Academic Catalog

General Academic Information

Academic Programs of Study

HEGIS Codes

Note: Enrollment in other than registered or otherwise approved programs by the State Education Department may jeopardize eligibility for certain student aid awards.

Doctor of Psychology (Psy.D.)

Program code
Clinical Psychology 2001.00

Master of Arts Degrees (M.A.)

Program code
Clinical Mental Health Counseling 2104.10
Marriage and Family Therapy 2104.10
Organizational Leadership 0506.00
Psychology 2001.00

Master of Business Administration Degree (M.B.A.)

Program code
Business Administration 0506.00

Master of Science in Education (M.S.Ed.)

Program code
Adolescent Education 0802.00
Education (non-certification) 0801.00
Elementary Education 0802.00
Literacy Birth-6 and/or 5-12 0830.00
Students with Disabilities 1-6 & 5-9/7-12 Extension & Generalist 7-12 0808.00

Master of Science (M.S.)

Program code
Accounting 0502.00
Homeland Security 2105.00

Certificates

Program code
Alcohol and Substance Abuse Counseling (Postsecondary certificate (> = 1 year, < 2 years)) 5506.00
Cyber Crime Investigation 2105.00

Advanced Certificates

Program code
Clinical Mental Health Counseling 2104.10
Elementary Education 0802.00
Literacy Birth-6 and/or 5-12 (including advanced certification option in Birth-6 & 5-12) 0830.00
Marriage and Family Therapy 2104.10
Students with Disabilities: Generalist 7-12 0808.00
Students with Disabilities: 1-6/Generalist 7-12 0808.00

Unit of Academic Credit

Medaille College adheres to NYSED’s definition of a semester hour in order to determine instructional time for all courses, regardless of delivery format.

Medaille College has established the following definition for an academic unit of credit, or credit hour assignment: one credit represents the equivalent of one hour of lecture or recitation or at least two hours of laboratory work each week and at least 30 hours of supplementary assignments for one semester term or its equivalent.

Semester hour(s) / Credit(s) earned Minutes of instructional time (minimum)
1 750
2 1,500
3 2,250
4 3,000

Online Netiquette Expectations

Regular, professional, and concise communication is paramount in online communication. Online students and instructors are expected to adhere to standard netiquette rules for course communications. Netiquette reflects expected online behavior for students and faculty, establishing a ground rules that will promote effective online interaction and positive learning experiences. Simply stated, netiquette defines good manners on the Internet.

Students should note the following additional considerations for online courses:

  • Be polite and reflective; think about what is being written so not to offend others. Work should be thoughtful and supportive, not opinionated.
  • Address classmates by name. Own name should be signed to work on discussion boards and in e-mail.
  • Do not type the entire message in all capital letters; most people find this annoying. It is like yelling at someone on the computer.
  • Keep the discussion board posts relevant and concise. Since all class members must read through all posts, avoid rambling, repetition, or opinionated arguments that are not supported by research. Respect other people’s time.
  • Treat others as respectfully. Find a way to share a difference of opinion without verbal abuse or insults.
  • Respect copyrights. There is a wealth of information on the Internet, and as an online student, the work, words, and ideas of others will be accessed. However, failing to attribute work to its true originator can feel like theft. Be scrupulous about citing sources.
  • Use proper grammar and spelling. Abbreviated words, web jargon, and emoticons can wear thin and do nothing to increase skills in professional communication. Use spell check if needed and remember to establish web habits that will be used successfully through a professional career. Standard typing, grammar, spelling, punctuation and APA rules apply.
  • Never put anything in writing that would cause embarrassment. Keep even private discussions appropriate and avoid profanity. Nothing is ever truly gone on the web and will reappear.
  • For all e-mail communication online student and instructors have been directed to use the Medaille e-mail system. There is additional e-mail capability within each Blackboard course, but mail sent within Blackboard will not be available after the course has closed.
  • Instructors will publish their times of availability, including periods of time during the week when the instructor is not available. Online instructors have been asked to check their e-mail at least once a day while teaching, but keep in mind that online access does not necessarily mean immediate response. It is most likely that the instructor may share in the same work and family responsibilities. Every effort will be made to address student concerns promptly, and consideration will be appreciated. Students should expect an instructor to return a phone or e-mail message within a day or two.
  • Keep in mind that others in the course cannot see facial expressions or body language. This makes joking or sarcasm tricky to pull off successfully online. The only interaction with classmates will be the typed letters on a computer screen. For that reason, reread work carefully before sending or submitting; make sure it says exactly what it should. Once it has been sent, it cannot be retrieved.
  • Treat team members with the same respect reserved for the instructor and other classmates. Students are expected to contribute fully in all team activities.
  • Online teams are not expected to carry or cover for non-performing team members.
  • Students may also communicate with each other outside of the course management system. Medaille cannot monitor these communications; however, students are expected to adhere to the same standards that apply in the course management system.

Time-On-Task

In order to ensure adequate time-on-task for online courses, students are expected to complete a minimum time-on-task for learning activities. Please refer to the chart below for minimal-time on-task requirements.

(Source: http://www.nysed.gov/college-university-evaluation/distance-education-program-policies).                                                       

Time on task is the total learning time spent by a student in a college course, including instructional time as well as time spent studying and completing course assignments (e.g., reading, research, writing, individual and group projects.) Regardless of the delivery method or the particular learning activities employed, the amount of learning time in any college course should meet the requirements of Commissioner's Regulation Section 50.1 (o), a total of 45 hours for one semester credit (in conventional classroom education this breaks down into 15 hours of instruction plus 30 hours of student work/study out of class, per credit hour.)

"Instruction" is provided differently in online courses than in classroom-based courses. Despite the difference in methodology and activities, however, the total "learning time" online can usually be counted. Rather than try to distinguish between "in-class" and "outside-class" time for students, the faculty member developing and/or teaching the online course should calculate how much time a student doing satisfactory work would take to complete the work of the course, including:

  • reading course presentations/ "lectures"
  • reading other materials
  • participation in online discussions
  • doing research
  • writing papers or other assignments
  • completing all other assignments (e.g. projects)

The total time spent on these tasks should be roughly equal to that spent on comparable tasks in a classroom-based course. Time spent downloading or uploading documents, troubleshooting technical problems, or in chat rooms (unless on course assignments such as group projects) should not be counted.

In determining the time on task for an online course, useful information include:

  • the course objectives and expected learning outcomes
  • the list of topics in the course outline or syllabus; the textbooks, additional readings, and related education materials (such as software) require
  • statements in course materials informing students of the time and/or effort they are expected to devote to the course or individual parts of it
  • a listing of the pedagogical tools to be used in the online course, how each will be used, and the expectations for participation (e.g., in an online discussion, how many substantive postings will be required of a student for each week or unit?)

Theoretically, one should be able to measure any course, regardless of delivery method, by the description of the content covered. However, this is difficult for anyone other than the course developer or instructor to determine accurately, since the same statement of content (in a course outline or syllabus) can represent many different levels of breadth and depth in the treatment of that content, and require widely varying amounts of time.

Time-On-Task for Online Courses

Course credit Total time-on task for online course Minimum time-on-task per week (7 weeks) Minimum time-on-task per week (15 weeks)
1 45 hours 6.4 hours 3 hours
2 90 hours 12.9 hours 6 hours
3 135 hours 19.3 hours 9 hours
4 180 hours 25.7 hours 12 hours

Time-On-Task for On-Ground Courses

Course credit (7 weeks) Total time-on task for course Minimum time-on-task per week (7 weeks) Minimum time-on-task per week (15 weeks)
1 15 hours
30 outside of class hours
7.5 in class hours
4.3 outside of class hours
1 in class hour
2 outside of class hours
2 30 hours
60 outside of class hours
4.3 in class hours
8.6 outside of class hours
6 in class hour
4 outside of class hours
3 45 hours
60 outside of class hours
6.4 in class hours
12.9 outside of class hours
3 in class hours
6.1 outside of class of hours
4 60 hours
120 outside of class hours
8.6 in class hours
17.1 outside of class hours
12.1 in class hours
8 outside of class hours

Student Classification

A matriculated student is one following a prescribed program of study. A non-degree or non-matriculated student is one taking classes but not applying for a degree or certificate. A student must matriculate after completing 12 credit hours.

Class Load

Graduate students who carry fewer than 9 credit hours during any given semester are classified as part-time students. Full-time graduate students carry at least 9 credit hours per semester. Graduate students may be eligible for financial aid no matter part time or full time.

Course Numbering

Course numbers indicate the following:

  • 500-599 graduate, primarily foundation courses
  • 600-900 graduate, advanced courses

Graduate Placement

Higher Education Opportunity Act: Federal Disclosure and Reporting information and representative institutional data is available to the public on the Medaille College HEOA Student Right to Know page.

Course or Policy Waiver

Deviation from a prescribed policy will be permitted only under extraordinary circumstances. An Academic Policy Waiver must be approved by the student’s Academic Advisor (where appropriate), Department Chair, the Registrar, the Vice President for Academic Affairs or designee and the Vice President of Finance (where appropriate). If the waiver is approved, the student will receive a copy of the completed Academic Policy Waiver form. No policy waiver will be granted retroactively.

Directed Study

Directed Study is individualized instruction identical in regard to the title, course objectives, course content, and evaluative criteria of the course. Directed Study is made available only under the most extraordinary circumstances and is implemented to fulfill a graduation requirement that is not otherwise available to the student. GPAs of 3.0 are required of students who wish to undertake Directed Study. The faculty and College do not guarantee that this is available during any particular semester. Students may not take a Directed Study to replace a course in which a failing grade was earned unless they obtain a waiver signed by the Program Director and the appropriate Department Chair, with final approval pending from the Office for Academic Affairs. Before completing an application, a student should discuss the matter with the appropriate instructor, and in the case of graduate programs, with the Program Director. The instructor should be aware of what the student intends to accomplish and be willing to direct the study. The student and the instructor must agree on the time that will be devoted to supervision and the manner in which the instructor will evaluate the study.

Internships/Field Experience

Classroom learning is enhanced through applied experiences in the real world. Medaille College understands that employers want to see that graduates have completed internships. Preceptorships, student teaching, field experience and internships

  • provide students with a chance to develop career-based, professional skills;
  • explore career options; and
  • learn more about how their major will help prepare them for life after graduation.

Visit the appropraite program page to learn more about Medaille's preceptorships, student teaching, field experience and internship opportunities. Program pages can be found here: https://www.medaille.edu/academics.

Grading System

Description Letter Grade GPA Grading Scale
Excellent A 4 93-100
A– 3.7 90-92
High Achievement B+ 3.3 87-89
B 3 83-86
B– 2.7 80-82
Average Achievement C+ 2.3 77-79
C 2 70-76
Failure F 0 ≤ 69
Official withdrawal W
Incomplete I
Pass/Fail P/F
Satisfactory/Unsatisfactory S/U
Audit AU
Credit Pending CP

Performance-Based Letter Grade Descriptions

A = Student’s performance is excellent. Has unusually sharp insight into material and initiates thoughtful questions. Sees many sides of an issue. Articulates well and writes logically and clearly. Integrates ideas previously learned from this and other disciplines and anticipates next steps in progression of ideas. Example: “A” work is of such a nature that it could be put on reserve for all students to review and emulate. The “A” student is an example for others to follow.

B = Student grasps subject matter at a level considered to be good to very good. Is an active listener and participant in class discussion. Speaks and writes well. Accomplishes more than the minimum requirements. Work in and out of class is of high quality. Example: “B” work indicates a high quality of performance and is given in recognition for solid work. A “B” should be considered an average grade for graduate work.

C = The quality and quantity of the student’s work in and out of class is below average. Accomplishes only the minimum requirements and displays little or no initiative. Communicates orally and in writing at less than acceptable levels for a graduate student. Has a weak understanding of basic concepts. Example: “C” work represents below average work for graduate studies.

F = The quality and quantity of the student’s work in and out of class is unacceptable. Example: “F” work does not qualify the student to progress to a more advanced level of work.

(GPA) Grade Point Average

Grades received earn quality points as indicated on the preceding table. A grade point average is computed by dividing the number of quality points earned by the total number of credit hours for which a student is registered. Grade point averages may be computed for one semester’s courses or on a cumulative basis. To compute a semester grade point average, multiply the number of quality points earned for the grade (see preceding table) by the number of credits awarded for the course; add the quality points and divide by the number of quality credits for the semester.

Cumulative Average

The cumulative average is computed for all of the courses a student has taken at Medaille College. It changes whenever a new semester’s grades are calculated and is a reflection of how a student is doing in all of the student’s work. In cases of repeated courses, only the last grade earned is utilized in the cumulative GPA calculations.

(S/U) Satisfactory/Unsatisfactory

Due to their nature, certain courses are offered only with grades of S/U. These grades are instructor or department initiated; courses taught on this basis are not included in the limit for classes taken Pass/Fail (P/F).

(I) Incomplete Policy

An Incomplete (I) grade is given only for a good and sufficient reason as determined by the instructor. It is completed in a manner determined by mutual agreement of student and instructor as indicated on the Incomplete Grade form, which must be signed by both student and instructor.

An Incomplete Grade form must be obtained by the instructor in the Registrar’s Office. It is the responsibility of the student to complete the requirements of the Incomplete by the date stated on the form, which is not to exceed the termination of the semester immediately following the initiation of the Incomplete. The student assumes the risk of not being able to complete the study if a faculty member is no longer at the College.

If no change of grade is submitted by instructor, an Incomplete (I) grade will change to an “F” at the end of the semester following the semester in which the Incomplete (I) was issued. Exceptions will be made to this rule only prior to the stated deadline and under compelling circumstances with the approval of the Vice President for Academic Affairs or designee.

(W) Course Withdrawal

While it is impossible to assess all consequences of a course withdrawal, please consider the following questions to ensure this is the best action to take.

  • Is this a course withdrawal and not a College withdrawal? There is a difference between withdrawing from a course and withdrawing from the college.
  • Has the deadline to withdraw from courses passed?
  • Has there been a consultation with the student’s Advisor?
  • Has there been a consultation with Financial Aid?
  • Has there been a consultation with Student Accounts?

A Course Withdrawal form is initiated with the student’s advisor.  If a student withdraws from a course prior to the withdrawal deadline (see the current Academic Calendar), a grade of ‘W’ is issued for the class.

Attempted course withdrawals after the deadline will not be processed and a grade will be issued for classwork completed at that time. A course withdrawal may increase the amount of time needed to complete a student’s program. Students on probation must have approval from their academic advisor to withdraw from a course.

Dropping below 9 credit hours will affect financial aid. In addition, lack of academic progress may also affect future aid. Always consult with the Financial Aid Office when considering a course withdrawal.

Students are liable for all tuition and fees attached to each course, depending upon last date of attendance/Academic Activity (LDA), in accordance with the Liability Schedule.

Students who complete a program sequence have one year in which to finish any outstanding credits needed to earn their degree. Students who fail to do so may be subject to new program requirements that have been instituted since the date of their completion.

Medaille College supports the unique needs of military personnel who are called to active duty during their enrollment at Medaille. For more information on withdrawal procedures for active duty military personnel, contact the Admissions Office.

Note: Discontinuance of attendance in one or all classes does not constitute an official withdrawal. A student who does not follow the proper procedure and/or stops attending class (an unofficial withdrawal) will receive from the instructor the grade earned according to the student’s performance. The failure of a student to notify the director in writing of withdrawal may delay the refund of tuition due pursuant to the Section 5002 of the Education Law.

(AU) Audit

A student desiring to audit a course must receive the approval of the appropriate instructor and complete the normal registration process. Students taking a course on an Audit basis are registered after all students requiring the course for their program have been registered. Only officially audited classes will appear on the transcript. Students who audit are expected to attend classes, but their work is not subject to review by the instructor and they will receive no grade at the completion of the class. Medaille College alumni may audit a course for $100 per course. New and/or current students may audit a course for $350 per credit hour.

(CP) Credit Pending

It is the policy of Medaille College that Credits Pending (CP) grades are issued for field experience, student teaching, thesis guidance, or internship courses only. Credit Pending grades will not be issued for any other course. All credit pending grades must be changed within thirty (30) days of the date of the original grade submission, or a Failure (F) or Unsatisfactory (U) grade will be administratively issued.

Repeating a Failed Course

Students will be permitted to retake a failed course in the same term however; students cannot receive financial aid for both courses taken in the same term.

Note: Taking two of the same courses in the same term/semester may affect financial aid eligibility.

Repeating a Course Policy

In cases of repeated courses, only the last grade earned, whether higher or lower, is used in calculating the grade point average. All grades earned for courses taken at Medaille, however, remain a part of the student's permanent record.

Students should take note that unless the repeated class is required by the College, New York State will not allow the credit hours for the course to be counted in determining the minimum course load required for financial aid purposes.

Students may not take a Directed Study, Independent Study, Challenge Exam, or have a course transferred from another college to replace a course in which a failing grade was earned at Medaille College. 

If "W" grade is received for a second attempt, the grade received for the first attempt remains.

Academic Progress Report

Students who are in danger of failing a course receive a warning via the Academic Progress Report. Students who receive a warning should immediately contact their instructor in order determine how to improve their classroom performance and grades.

Academic Standards

Continuation in graduate studies requires satisfactory progress toward a graduate degree. Evidence of such progress includes maintenance of a minimum 3.0 cumulative grade point average each semester. The progress of each student is reviewed each term by a committee designated by the Vice President for Academic Affairs or designee. Failure to maintain the minimum 3.0 cumulative grade point average will result in being placed on probation.

Graduate students on probation must not only achieve a 3.0 cumulative average within two successive semesters following the semester in which the deficiency occurred but must also maintain at least a 3.0 semester average in any semester in which he or she is on probation.

Failure to meet either of these requirements will result in dismissal from graduate studies at Medaille. Graduate students must refer to their specific program handbook (as appropriate) for additional academic requirements. Graduate students must have a minimum 3.0 cumulative grade point average within their academic program in order to graduate. The computation of academic standing is based on hours earned each term.

Students who have been dismissed may apply for readmission to the Graduate Admissions Committee after the lapse of two regular semesters. Such students who are then placed on probation again must return to good standing by the end of one semester or be subject to dismissal.

If a student wishes to appeal an academic standards decision, he or she may appeal through the Academic Affairs Office. The initial appeal must be in writing within 14 calendar days of notification or by the end of the first week of the next semester (whichever comes first) and state, in specific terms, the student’s case for appeal.

Academic Dismissal: Doctoral Program

A doctoral student who receives two grades below B- in one term or three grades below B- throughout their studies will be dismissed from graduate studies. Grades of F in Pass/Fail courses or U in Satisfactory/Unsatisfactory courses are considered failing grades. Likewise, failure to come off academic probation within two regular (Fall or Spring) terms, failing the Clinical Competence Examination (CCE) twice, or failure to complete minimum time frame requirements will result in dismissal. Students may also be dismissed for failure to fulfill terms of a remediation plan within the allotted time frame.  In cases of dismissal, students may petition the admissions committee for readmission after one calendar year. Students will be readmitted to the program only in cases of extenuating circumstance if they are judged to be able to complete the program successfully.

Attendance and Participation

Regular attendance and participation are expected in all classes and academic activities related to a course (e.g., field trips) unless otherwise specified. Individual faculty members establish the specific attendance and participation for the requirements in their courses.

Excessive absences may be detrimental to student learning and performance and may affect certain types of financial aid. Discontinuance of attendance and/or participation in a course or courses does not constitute an official withdrawal. Students intending to withdraw from classes must file the appropriate paperwork with administrative offices. Withdrawal forms are available in the Registrar’s Office.

Medaille College subscribes to the “Guidelines on Students and Religious Observance” adopted by the Commission on Independent Colleges and Universities. Absence does not excuse a student from coursework and responsibility for its completion.

Roster Reconciliation

The College utilizes a Roster Reconciliation process in which faculty validate their class rosters each term/semester prior to the Census date. Any student who is not present in classes may be administratively withdrawn during Roster Reconciliation.

The classes a student is enrolled in and participating in as of the roster reconciliation date will determine the amount of Title IV monies a student will receive.

Official Class Attendance and Participation for Online Courses

Completion and submission of required weekly assignments is expected of all students in online courses.

Attendance/ participation in an online course involves the completion and submission of a minimum of one of the following activities per week documented within the online course:

  • Student submission of an exam, quiz, or academic assignment
  • Documented student participation in an interactive tutorial or computer-assisted instruction
  • Discussion forum post(s) by the student showing the student's participation in an online discussion about academic matters
  • Email(s) or in-course messages from the student or other documentation showing that the student-initiated contact with a faculty member to ask a question about an academic subject studied in the course.

Last date of attendance in an online course is determined by the last date on which the student completes any of the actions listed under the Official Class Attendance/Participation/Absence Policy and any activity that the College determines as an Academically Related Activity (ARA).

Logging into a course, clicking on a syllabus or other course document, or clicking on any other assignments within the course, does not constitute attendance.

Because of the unique characteristics of online learning, students should review the following attendance and participation guidelines:

  • If a student does not attend the online course (see attendance and participation definition above) by the add/ drop date, the student will be dropped from the course.
  • Each course must be completed during the established time period. Courses may not be extended over additional terms unless an Incomplete (I) grade has been issued.
  • Communication has always played a key role in higher education. In online courses, communication is both more essential and more formal. Students are expected to adhere to standard netiquette rules for course communications. Please review the Online Netiquette Expectations.
  • Attendance/ participation records are maintained through Blackboard.
  • It is the student’s responsibility to complete all required weekly course assignments.
  • Computers and the Internet are easily accessed and highly portable; online courses do not require any synchronous meeting times. Therefore, students may plan to complete course work at remote locations, during travel, or when confined to the home. Only extreme hardship, military deployment, serious illness, or other documented extraordinary circumstances will be considered as a valid excuse for week-long absences from the virtual classroom.
  • A grade of Incomplete (I) is given only in very special circumstances. The student must furnish documentation to the instructor that coursework cannot be completed due to illness or other circumstance beyond the student's control. The student must participate in the course and have done satisfactory work up until the last two weeks of the course. All work must be completed within seven weeks from the final meeting date of the course.
  • Students are responsible for all weekly course work. Students who miss weekly assignments or discussion boards should contact their instructor to account for their absence. Each individual faculty member will establish and publish the consequences of missed deadlines. It is the student’s responsibility to contact the instructor about making up missed work.
  • Students will be allowed to make up missed class work with no penalty if the absence was caused by documented illness, death of immediate family member, or participation in College sponsored activities. Otherwise, the instructor has no obligation to allow students to make up work.

Course Syllabus Policy

At the beginning of every course, the instructor distributes a written course syllabus to all students. The syllabus describes the objectives and content for the course and the method by which students’ work will be evaluated for grades. Students are required to maintain copies of all syllabi for their reference.

Evaluation of Students’ Work

An evaluation system is required for each course. Examinations are ordinarily part of the evaluation system, but alternative methods of overall evaluation may be employed. At the first-class meeting of the semester, the instructor will inform students, through the course syllabus, of the type of evaluation system that will be used for that course throughout the semester.

Student Opinion Surveys

Information regarding Student Opinion Surveys is available in Policy Manual Faculty Handbook/Volume IV paragraph 4.5.4.6. All students are encouraged to respond to Student Opinion Surveys for each course taken at Medaille College.

Academic Integrity

Medaille College upholds the highest standards of academic work; these standards rest upon the academic integrity with which the student performs their work. The student’s academic integrity is manifested in the uniqueness of the their academic work, in their conduct during examinations, and by the proper attribution of their sources in preparation of written work. Submission of false data, falsification of transcripts or grades, misconduct during examinations, turning in-group work as individual effort, and plagiarism are among the violations of academic integrity. Cell phones, texting, and instant messaging are prohibited during the administration of any examination.

Academic Actions and Appeals

When an instructor discovers a suspected violation of academic integrity, the student will be notified as soon as possible. Every suspected violation of academic integrity must also be reported to the Vice President for Academic Affairs or designee. The instructor and the student will then meet to discuss the violation and to consider possible actions, such as the resubmission of an equivalent, but not identical assignment. For most minor, inadvertent, or first offenses, the instructor will establish an appropriate classroom sanction.

For all serious and substantiated violations of academic integrity, which are judged by the instructor to be intentional, the institutional process described below will be followed:

The instructor will present evidence to the Vice President for Academic Affairs or designee, who will decide within one week if the charge is warranted. If a charge is deemed unwarranted, the accusation will be rejected, and no action will be taken. If the charge is warranted, the case will be presented to the Office for Academic Affairs.

The Office for Academic Affairs will inform the student in writing that a charge has been filed.

The Office for Academic Affairs, will review the evidence, interview the student, and meet with the instructor. Within one week, they will render a decision to dismiss the charges, give a failing grade to the assignment, award a grade of F for the course, or suspend the student from the College. Suspension will be reserved for serious instances in which either premeditation or recidivism is present.

Academic Policies

Academic Decorum

Medaille College is committed to providing an environment free from discrimination on the basis of sex. Medaille College provides many resources to students, faculty and staff to address concerns relating to discrimination on the basis of sex, which includes sexual misconduct. More information can be found here: http://www.medaille.edu/offices/human-resources/title-ix.

Medaille College does not tolerate sexual or racial harassment of students or employees by College faculty, staff, or students. Students are legally protected from such activity by both state and federal legislation and are asked to report any occurrence to the Academic Affairs Office without fear of recrimination.

The College does not tolerate immature or abusive behavior in the classroom setting. Upon receipt of a written complaint from the instructor, the Vice President for Academic Affairs or designee may immediately remove the student from the class. The Vice President for Academic Affairs or designee and the Vice President for Student Development will review the evidence and render a final decision within 30 days.

Academic Classroom Conduct

Medaille students1 are members of a unique and privileged community of learners. They are expected to cooperate with their faculty2, fellow students, all campus educators3 and college officials 4to promote intellectual curiosity and foster respect for diverse people, ideas, points of views, and fields of study in the advancement of learning.

Maintaining a classroom environment that fosters mutual respect, freedom of expression without embarrassment or ridicule, and active, collaborative engagement in learning is essential to achieving these intended outcomes of higher education. Medaille College expects all students and faculty to contribute to the creation of classroom environments where learning can flourish, and to conduct themselves in a mature, responsible, and civil manner.

Students who engage in disruptive or threatening classroom behaviors interfere with the rights of fellow students who wish to learn and impede their faculty’s ability to provide instruction. Medaille College will not tolerate rude, disruptive, or threatening conduct and will deal with infractions appropriately, from an initial verbal warning to temporary removal of the offending student(s) from class to formal disciplinary action and possible expulsion. Any student removed from class will be required to meet with the appropriate College officials at which time they will

  • reiterate the negative effect on the learning environment of the continued, repeated misconduct in question;
  • explore the causes of it;
  • discuss appropriate corrective behavior; and
  • review again the possible consequences of any further classroom disruptions, including faculty-imposed, course-embedded academic sanctions ranging from a reduced assignment grade on a paper, exam, or project to lowering the final course grade. See the Medaille College Academic Classroom Conduct- Policy and Procedures below for details.

Apart from avoiding uncivil classroom conduct, the College expects all students, beginning in their first semester, to engage in positive behaviors and decision making that ensures a fruitful and effective learning environment for all.

1

The term “student” includes all persons taking courses at Medaille, full -either time or part-time, pursuing undergraduate or professional studies.

2

The term “faculty” means any person hired by the college to conduct classroom or teaching activities or who is otherwise considered by the college to be a member of its faculty.

3

The term “campus educators” includes faculty as well as individuals who may conduct classroom or teaching activities at the request of the college.

4

The term “college officials” includes any person employed by the college performing assigned administrative or professional responsibilities.

Academic Classroom Conduct-Policy and Procedures

The Medaille College Academic Classroom Conduct-Policy and Procedures identifies two levels of inappropriate student conduct, both of which interfere significantly with creating and sustaining the kind of learning environment described above. The Policy and Procedures Statement also outlines the institutional processes for educating students about community standards for classroom behavior and for sanctioning any individuals who fail to conduct themselves in accordance with them.

It should be noted that appropriate academic conduct extends beyond the traditional physical classroom setting and applies equally to other College related and sanctioned learning environments that include but are not limited to laboratories, clinical and internship sites, field trips, off-site facilities, and online learning environments. Specific information regarding conduct outside of the academic classroom setting is addressed in the Student Life and Residence Policy Manual.

Note: Specific degree and licensed programs (i.e. Education, CMHC, MFT, and PsyD) may have additional requirements and professional behaviors that need to be adhered to, which also includes their own accountabilities (legal and ethical) and resolution procedures.

Violations of Academic Decorum and Resolution Procedures

Level I Misconduct

Disrespectful and/or Disruptive to Learning are defined by inappropriate classroom behaviors that are disrespectful and/or disruptive to learning. Examples may include, but are not limited to:

  • arriving late to class
  • leaving early, without informing the instructor
  • inappropriate, unauthorized use of electronic devices
  • sleeping in class
  • engaging in non-class related activities
  • persistent speaking without permission
  • disruptive behavior with other students or their faculty
  • inappropriate comments or personal insults
  • loud, prolonged side conversations

If faculty members and instructors make the determination that the behavior is disrespectful and/or disruptive, they are required to address Level I behaviors by using the following Informal Resolution Process. The goal is to correct student behavior through a supportive, developmental, mentoring approach.

Informal Resolution Process

Faculty members and instructors are required to address initial Level I misconduct behaviors through the following process in the order indicated below:

  • Speak directly with the offending student(s) either in class at the time of an incident or as soon as possible after class. Depending upon the nature of the initial infraction, the faculty or campus educator may direct a student(s) to leave the classroom.
  • Issue a verbal warning and explain why the behavior is inappropriate in the classroom setting (or other educational context) and disruptive to learning. Describe appropriate behavior and the possible consequences if the misconduct persists.
  • Contact other appropriate College officials and/or issue an academic warning in order to ask for assistance in intervening with the offending student (s) in an effort to defuse and/or resolve a situation before it progresses to a formal warning or dismissal of the student from class.
  • After issuing a warning(s), faculty or instructors may direct a student(s) to leave the classroom if disruptive behavior continues during a class period or persists regularly over a span of time. If the disruption becomes serious or the student(s) refuses to leave, faculty or instructors are to contact Public Safety to escort the student(s) from the classroom and off campus grounds. In the event the class is conducted at a sanctioned learning environment such as a laboratory, clinical and internship site, field trip or off-site facilities, the host site will contact its security personnel or the police to remove the student(s) from its property according to the organization’s policy for removing a disruptive or threatening individual.
First Classroom Dismissal and Sanctions (Level I Misconduct)

After being dismissed from a class for the first time, the faculty member or instructor must inform the student(s) in writing that a meeting must be arranged with the faculty member or instructor in an attempt to resolve the matter before the next class meeting. Faculty or instructors should ask their Program Director and/or Department Chair to participate in an effort to facilitate a positive resolution. The student(s) will not be allowed to return to class until this required meeting has taken place.

At this meeting, College officials will

  • reiterate the negative effect on the learning environment of the continued, repeated misconduct in question;
  • explore the causes of it;
  • discuss appropriate corrective behavior; and
  • review again the possible consequences of any further classroom disruptions, including faculty-imposed, course-embedded academic sanctions ranging from a reduced assignment grade on a paper, exam, or project to lowering the final course grade.

Students dismissed from class the first time are also subject to a Letter of Warning from the appropriate College official.

Second Classroom Dismissal and Academic Withdrawal (Level I Misconduct)

Any student(s) dismissed from class for a second time, after a previous meeting with College officials regarding Level I misconduct determined by a faculty member or instructor to be disrespectful and/or disruptive as well as chronic, is/are subject to administrative withdrawal from the course or courses where the infractions have occurred.

A faculty member or instructor who has dismissed a student from her/his classroom a second time may pursue the administrative withdrawal of the student(s) through the Office for Academic Affairs within three working days. At the written request of a faculty member or instructor, the appropriate College official will review the documentation available regarding chronic misconduct and make a recommendation to the Vice President for Academic Affairs or designee within three working days of receiving the written request. The decision of the Vice President for Academic Affairs or designee is final.

Level II Misconduct

Threatening and Safety Endangering is defined by any behavior that threatens or jeopardizes the health and safety of the faculty member or instructor, or other students and staff. Examples may include but are not limited to:

  • physical harassment or intimidation
  • verbal harassment or threats (written or oral)
  • physical altercation
  • property destruction

Faculty and instructors should always treat Level II infractions as serious and follow the Formal Resolution Process.

Formal Resolution Process

Faculty members and instructors are required immediately to report any Level II misconduct by contacting Public Safety at (716) 880-2911 (Buffalo Campus) or (585) 272-0030 (Rochester Campus) and have the offending student(s) removed from the classroom and off campus grounds. In the event the class is conducted at a sanctioned learning environment such as a laboratory, clinical and internship site, field trip or off-site facilities, the host site will contact its security personnel or the police to remove the student(s) from its property according to the organization’s policy for removing a disruptive or threatening individual.

Because their behavior compromises the safety and security of others and threatens the integrity of the learning environment, students who commit Level II violations will automatically be referred to the Vice President of Student Development. The Vice President of Student Development will initiate the College’s published Judicial Hearing Process and will notify the student(s) through all forms of communication (written, oral, and digital) of a hearing to adjudicate charges of violations of the Student Code of Conduct and the possible sanctions resulting from the misconduct.

Once the case is concluded, the Vice President of Student Development will notify, in writing, the student(s), the faculty member or instructor, the appropriate Department Chair, the Vice President for Academic Affairs or designee, and Public Safety.

Students are not allowed to return to the class from which they were removed during the adjudication of their case.

Documentation

Faculty and instructors are required to maintain a written record of classroom incidents for Level I misconduct, determined by the faculty member or instructor to be disrespectful or disruptive, including any communication about the incident(s) with the student(s) in case further action is required.

Documentation also is mandatory for Level II infractions or Level I incidents whenever a student(s) is/are dismissed from a classroom for such Level I misconduct determined by a faculty member or instructor to be disrespectful and/or disruptive. All documentation should be dated and clearly indicate all parties involved. Students should take note, that documentation is critical as a primary source of evidence in cases referred for disciplinary action. The documentation is provided solely to the college faculty, educators, college officials, and public safety staff who have a “legitimate educational interest” in having access to these records.

Faculty and instructors must complete an official College Incident Report form at Public Safety for all Level II infractions. Copies will be distributed to the faculty member, Program Director, Department Chair and the Vice President of Student Development.

Academic Dishonesty

Medaille College expects students to fulfill academic assignments independently and honestly. Any cheating, plagiarism, or other forms of academic dishonesty at Medaille College will be penalized, with sanctions ranging from an “F” on a specific assignment to dismissal from the College.

Cheating refers to the use of unauthorized assistance on academic assignments. Unauthorized aid may include, but is not limited to, the use of printed material, equipment, personal notes or other people. Students should assume that assistance should not be used unless it has been expressly permitted. It is the students’ responsibility to know the limits of assistance, if any, permitted on any assignment.

The faculty of Medaille College abide by the definitions of plagiarism offered by James D. Lester in Writing Research Papers, 4th ed., pages 95-96 (Glenview, Illinois: Scott, Foresman and Company). The following is reprinted with the permission of Scott, Foresman and Company:

“Fundamentally, plagiarism is the offering of words or ideas of another person as one’s own. While the most blatant violation is the use of other students’ work, the most common is the unintentional misuse of the reference sources. An obvious form of plagiarism is copying direct quotations from a source material without crediting the source. A more subtle form, but equally improper, is the paraphrasing of material or use of an original idea that is not properly introduced and documented.”

The use of source materials requires students to conform to a few rules of conduct:

  • Acknowledge borrowed materials within the text by introducing the quotation or paraphrase with the name of the authority from whom it was taken. This practice serves to indicate where the borrowed materials began.
  • Enclose within quotation marks all quoted materials.
  • Make certain that paraphrased material is rewritten in one’s own style and language. The simple rearrangement of sentence patterns is unacceptable.
  • Provide specific documentation for each borrowed item.
  • Provide an entry in (bibliography) for every book or journal (or internet site) that is referred to in the paper.”

Definition of Academic Dishonesty

Academic Dishonesty is defined as any of the following:

  • Submitting work for academic evaluation that is not the student’s own.
  • Copying answers from another student during an in-class or take-home examination.
  • Using unauthorized notes or materials during an examination.
  • Accessing a cell phone or instant message program during an examination.
  • Submitting group work as individual work.
  • Failing to properly acknowledge the source of quoted or paraphrased ideas, data, or research.
  • Appropriating, word for word, sections of a book, article, or website and submitting it as the student’s or group’s own work.
  • Fabricating or falsely reporting data, information, or citations.
  • Obtaining or attempting to obtain instructor resource material or confidential College records, either electronic or paper.
  • Any academic misconduct that calls into question the integrity of a specific student work.

Medaille College does not condone such acts of academic misconduct. When a student is accused of an act of academic dishonesty, the appropriate action will be taken.

Other Possible Examples of Academic Dishonesty

  • Falsely claiming to have done work or obtained data
  • Misrepresenting reasons for not completing assignments or taking examinations as scheduled
  • Submitting the same work in different courses without the prior approval of the instructor
  • Forging a signature on any college document
  • Damaging or stealing college documents and/or equipment from the library, computer center, classrooms, or other academic resources areas
  • Cheating on a test or other in-class assignments.

Suspected Violation of Academic Dishonesty

An instructor who discovers evidence of cheating, plagiarism or other forms of academic dishonesty will meet with the student and verbally inform the student of the suspected violation and evidence upon which it is based as soon as possible after the offense is discovered.

This meeting affords the student an opportunity to present an explanation or defense and possibly resolve to the instructor’s satisfaction what may be a simple misunderstanding. After talking with the student, the instructor may choose not to pursue the matter or invoke any penalty. No formal charge may be filed against the student or a penalty imposed until the faculty member has met with the student (or made a reasonable effort to do so).

  1. In situations where the suspected transgression is not discovered until after the close of a semester, the instructor should submit a grade of “Incomplete” and make a reasonable effort to contact the student as soon as possible either by phone or in writing to discuss the suspicion of academic dishonesty. If for some reason the student cannot be reached, or fails to respond within two weeks, an instructor may proceed to levy formal charges and impose course-related sanctions without having met with the student. If still convinced that a violation of academic honesty has occurred, the faculty member will charge the student with academic dishonesty in a written statement that
    1. details the specifics of the violation
    2. clearly states the course penalty (ies) to be imposed.
  2. The penalty may include an “F” for the specific assignment in question, an “F” for the entire course, or other course-related sanction deemed appropriate by the instructor. The instructor must report the action in writing to the appropriate College Official.
  3. The appropriate College Official will function as the College’s records manager for cases of acknowledged and/or proven academic dishonesty. Each case of alleged academic dishonesty will be handled confidentially, with information shared on a limited, need-to-know basis. All records will be placed in the student’s permanent official records file in the Registrar’s Office.

Student Appeal Process

A student may accept an instructor’s charge of academic dishonesty and the imposed course penalty (ies) or appeal the decision. In sequence, appeals may be made to the faculty member’s Program Director, Department Chair and Vice President for Academic Affairs or designee. In cases where a Program Director or Department Chairperson is the faculty member levying the charge of academic dishonesty, a student should appeal directly to the Vice President for Academic Affairs or designee. At any stage of the appeal, the appropriate Program Director, Department Chair, and Vice President for Academic Affairs or designee may dismiss or reaffirm the charge based on interviews with all relevant parties and a thorough review of the evidence.

If the charges against the student are dismissed at any stage of the process, all the parties involved in the decision will be informed in writing. All parties have the right to appeal any decision except for that made by the Vice President for Academic Affairs or designee, which is final.

To appeal an instructor’s decision, the student must send a letter of appeal to the faculty member’s Department Chair within five working days of receiving the instructor’s written charge of academic dishonesty. After interviewing the student and instructor (and other relevant persons as needed) and reviewing the evidence, the chairperson will render a decision in writing within five working days of receiving the student’s appeal letter. A copy of this letter will also be placed in the student’s permanent, official file in the Registrar’s Office.

The Student’s Letter of Appeal Should Contain

  • the course name, number, and section;
  • the instructor’s name;
  • the nature of the violation;
  • reasons why the student believes academic dishonesty did not occur or a rationale explaining why the penalty imposed is too severe and supporting documentation.

A student intending to file an appeal is advised to consult with a faculty or staff member for assistance in composing an appeal letter.

To appeal a Department Chair decision, the student should notify the Vice President for Academic Affairs or designee of the intent to appeal in writing within five working days of receiving the Department Chair’s written decision. The Vice President for Academic Affairs or designee will review the case evidence, meet with the student and decide whether to convene the Graduate Academic Standards Committee.

If the Vice President for Academic Affairs or designee determines the student has presented an insufficient basis for further appeal, the Vice President for Academic Affairs or designee will notify the student in writing of the decision to uphold the charge of academic dishonesty within five working days of meeting with the student. The faculty member levying the original charge and the Department Chairperson involved will receive copies of the Vice President for Academic Affairs or designee’s letter. A copy of this letter will also be placed in the student’s permanent, official record file in the Registrar’s office.

Documentation in Student Records

A final, official letter documenting a violation of the College’s Academic Honesty Policy will be placed in the student’s confidential file in the Registrar’s office in all instances of proven and/or acknowledged academic misconduct.

If a student is exonerated of a charge of Academic Dishonesty, the incident will not be documented as part of the student’s permanent academic record, and all communication pertaining to the case will be destroyed.

Note on Sanctions

An individual instructor’s sanctions for a specific case of Academic Dishonesty are limited to course-related penalties; however, if a student’s violation is determined to be extremely serious, an instructor may request that the appropriate College official to review the case and recommend further sanctions, including dismissal from the College.

Repeat Offenses

The process for handling cases of alleged Academic Dishonesty involving previous offenders omits the involvement of Department Chairperson, although they will be informed of the matter. All alleged repeat offenses and student appeals, if any, go directly to the Vice President for Academic Affairs or designee for a ruling.

Upon reviewing all of the evidence, a final, official letter documenting a second or additional act of acknowledged or proven academic dishonesty will be placed in the student’s confidential file in the Registrar’s Office. The Vice President for Academic Affairs or designee reviewing the case has the option of dismissing the student from Medaille College.

A student dismissed for academic dishonesty may appeal for reinstatement to Medaille College through the Vice President for Academic Affairs or designee after a period no less than one full academic year after the time of dismissal.

Online Student Identity Verification

The HEOA requires that institutions offering online education have processes in place to ensure that the student registering for a course is the same student who participates in the course or receives course credit.

The Act requires that institutions use one of the following three methods:

  • A secure login and pass code;
  • Proctored examinations; or
  • New or other technologies and practices that are effective in verifying student identification.

Students are expected to do all of their own work. The primary means of validating the identity of an online student is through their username and password. In addition to username and password identify verification, students will be asked to verify their identity through challenge questions to authenticate an online person’s identity. Questions are based only on public, non-public and proprietary information. Failure of student identity verification will be treated in the same manner as cheating.

Student Identity Verification in Distance Education

HOW DO FACULTY TEACHING ONLINE COURSES VERIFY THAT STUDENTS ARE DOING THEIR OWN WORK?

All Medaille College distance education courses and the Blackboard Learning Management System employs a secure portal login process that requires a student to use his or her unique Medaille email address as his or her identification and a personal secure password selected by and known only to that student for entry into a course through Blackboard and for access to the college portal.  This ensures verification of student identity.  The secure log-in and password verification process ensures the protection of the student’s privacy under the Family Educational Rights and Privacy Act (FERPA).  The process for resetting student passwords is established by the portal vendor through an electronic system of student-selected security questions.  The Office of Information Technology is responsible for the application of the student identity verification procedures and monitoring of the university portal security.

RESPONDUS MONITOR

Respondus Monitor is a companion application for LockDown Browser® that uses a webcam and video technology to prevent cheating during online exams.  Respondus Monitor integrates seamlessly with learning management systems, and is ideal for non-proctored testing environments.  This will provide an integrated Blackboard tool to verify a student’s identity as they proceed through the program.  Respondus is a tool that instructors may use in order to ensure academic integrity.

TURNITIN SOFTWARE

Turnitin plagiarism software has the capacity to compare student’s work with a database of materials, including published articles and other student’s work.  Turnitin is fully integrated into Medaille College’s Blackboard learning management system.  This is a tool that instructors may use in order to ensure academic integrity.

Note:  Students sign that they acknowledge the policy to not share their password information.

Grievance Policies

Academic Grievance Procedure

A student wishing to resolve an academically related grievance is required to follow the Academic Grievance Procedure.

The procedure is as follows:

  • The student should contact the instructor directly and attempt to resolve the grievance.
  • If the grievance cannot be resolved between student and instructor, the student should contact the instructor’s Program Director/Department Chair. The grievance should be submitted to the Department Chair of the course in question.
  • If still not resolved, the student should contact the Academic Affairs Office.

Note: All academic grievances must be made in writing. Academic Affairs reserves the right to meet with the involved parties.

A student may appeal the Program Director/Department Chair’s decision to the Vice President for Academic Affairs or designee. The decision of the Vice President for Academic Affairs or designee is final for all academic matters.

Non-Academic Grievance Procedure

A student wishing to resolve a non-academic-related grievance is required to follow the Non-Academic Grievance Procedure.

The procedure is as follows:

  • The student should contact the Institutional department in question directly and attempt to resolve the grievance.
  • If the grievance cannot be resolved between the student and the representative of the Institutional department, the student should contact the department’s Director/Supervisor. The grievance should be submitted to the department’s Director/Supervisor in question.
  • If still not resolved, the student should contact the Vice President of the department in question.

Grade Appeal

Students who believe a final grade in a given course represents an inaccurate evaluation of their work have the right to appeal. This appeal must be submitted in writing within 30 days of the semester’s grade report. This written appeal should be directed to the instructor of the course in question. The student should be prepared to demonstrate how the assigned grade fails to correspond with the instructor’s stated course requirements and grading standards. If the student is unable to resolve the grade satisfactorily with the instructor, the student should forward the appeal to the instructor’s Program Director, and/or Department Chair and, thereafter, the Vice President for Academic Affairs or designee. The Vice President for Academic Affairs or designee’s decision is final.

Academic Grade Appeal

Academically related conflicts between a student and an instructor should be addressed promptly. Students should understand that grading is viewed as a contractual relationship between the faculty member and the student. Although students have the right to protest, actual changes in grades are both rare and at the discretion of the faculty member. The Vice President for Academic Affairs or designee will intervene only in extreme circumstances and, even then, only as an intermediary.

Should a student believe there is concrete reason to protest a grade for a course, the procedures are as follows (within one week of the grades becoming available on Medaille360):

  • The student should discuss their course work with the instructor and review the grading policies for the course.
  • If the student is still dissatisfied following the discussion with the instructor, a written appeal should be submitted to the respective Program Director.

A grade may be changed only if there is unequivocal evidence that the grade was the direct result of arbitrary and capricious conduct on the part of the instructor or of mathematical or mechanical errors in scoring course work. Grade changes must be requested within one month from the awarding of the original final course grade. All grade changes are approved by the Office for Academic Affairs.

Course Prerequisites

Course prerequisites may be waived only by the consent of the faculty member teaching the course and the appropriate Program Director. The Program Director’s decision is final. In situations where a course instructor is TBD, or listed as “staff,” only the Program Director’s approval is required.

A signed, approved ad form must be received in the Registrar’s Office before a student is allowed to register for the course in question. Course Substitution forms are available from the Registrar’s Office, the Advisement Center, and from department staff.

Academic Records

Student Records

All student records are maintained and made available in accordance with the Federal Family Educational Rights and Privacy Act of 1974 (FERPA). Thus, with some exceptions, all student records are made available for review upon request, and the right to challenge the content is provided. No records are released to third persons except as provided in the Federal Family Educational Rights and Privacy Act. Information will not be released outside the College community without the expressed consent of, or waiver by, the student involved, except under valid legal compulsion or where there is a danger to a member of the College. Detailed information on the maintenance and availability of student records is available in the Registrar’s Office. Normally the College will disclose directory information to the public unless the student notifies the Office of the Registrar in person or in writing before the last day to drop classes. Medaille College will never release this information for commercial purposes. The following is considered directory information at Medaille College:

  • Student’s name
  • address
  • telephone number
  • major field of study
  • achievements
  • degrees
  • academic awards or honors
  • dates of enrollment
  • enrollment status
  • level of study
  • weight and height if a member of athletic teams, and
  • participation in extracurricular activities.

Questions concerning the Family Educational Rights and Privacy Act may be directed to the Registrar's Office: registrar@medaille.edu.

Grade Reports

Grades are available at the end of each course/semester in Medaille360. Grade reports are not released over the telephone or in person at the Registrar’s Office.

Transcript of Record

Students may request official transcripts through National Student Clearinghouse regardless of when they attended. Most electronic PDF transcripts are processed within an hour of order placement. All non-PDF delivery methods require a minimum 2-day processing time. Current students may access unofficial transcripts through Medaille360. Unofficial transcripts are no longer available to anyone who does not have access to Medaille360. This includes anyone who has not attended Medaille College within one year.

More information is available through the Registrar’s Office: http://www.medaille.edu/current-students/registrar

Transcripts from Other Institutions, Copies of

Medaille College does not release copies of other institutions’ transcripts. It is necessary to obtain transcripts directly from the original institution. This includes both college/university and high school transcripts.

Transcripts and all documentation of academic history from other institutions submitted to Medaille College become the property of Medaille College and cannot be returned to students or forwarded to other institutions. Once received, all academic documents are retained by the Registrar’s Office. Federal policy (FERPA) states that a student has the right to view documents in their file. However, the College is not required to provide (or allow the making of) copies of such documents.

Medaille College, along with most colleges and universities, has a policy prohibiting the release of copied academic documentation from other institutions. Stated below are the following reasons behind this policy and common practice:

  1. Academic documents from another institution reflect a student’s academic record at that institution at a particular time (like a snapshot) and might be incomplete. The record may have been added to or changed by the issuing institution after the time of receipt by Medaille College.
  2. The transcripting institution issues current, complete, accurate, and official student records. It is a common preference that entities receiving and reviewing academic documents should always reference official academic documents, not copies.
  3. Medaille College has no way of knowing whether a student wishes to use a copy of a transcript from another institution to avoid having others see grades or information which may be considered negative (incomplete grades, low grades, etc.). Students may have an account balance at the issuing institution and may therefore be prevented from obtaining an official transcript until such obligations are met. As a professional courtesy, Medaille College honors the desire of issuing institutions to have official academic documents obtained directly from issuing institutions. Medaille College requests that other institutions refrain from releasing copies of Medaille College transcripts/academic documents found in their student files.

Academic Changes

Change of Name or Address

Students are required to notify the Registrar’s Office in writing of any change of name, address, phone number, and/or emergency contact(s). Changes in address, phone number, and/or emergency contact(s) can be made by filling out the Change of Name/Address form or by emailing the information to registrar@medaille.edu. Name changes must be accompanied by official documentation (i.e. birth certificate, government-issued ID, divorce decree, marriage certificate, etc.).

College Withdrawal

A student must submit notification of intention to withdraw from the College. The College Withdrawal form is available on the Registrar’s webpage. Failure to provide notice of an official Withdrawal form means the student will be liable for tuition and fees originally incurred (see “Liability Policy”).

A student will receive “W” if the Withdrawal form is submitted to the Registrar’s Office by the Withdrawal deadline listed in the Academic Calendar. Any student who officially withdraws from the College and remains inactive for a year must reapply through the Admissions Office and is subject to all program requirements and policies in effect at the time of re-admittance.

Returning Service Members may return into the same program, at the same credit hours, with the same academic standing. Service Members returning to Medaille can contact the office of Admissions or Financial Aid.

Course Substitution Waiver

Occasionally, based upon previous coursework taken at Medaille College, a course substitution may be requested. To petition for a course substitution, the student must submit a formal request for a Course Substitution with accompanying documentation to the Advisor.

Academic Advising

Each graduate student at Medaille is assigned to work with an Academic Advisor who will assist the student in developing realistic educational, career, and life goals. Working together, the student and advisor will evaluate and modify these goals as needed throughout the student’s course of study. Academic Advisors are available during registration periods and throughout the academic year for consultation. See the appropriate program section for more information.

Advisor Roles and Responsibilities

  • To assist students in developing an academic plan that satisfies graduation requirements.
  • To monitor student progress and help students make appropriate program adaptations.
  • To discuss academic, career, and life goals with advisees.
  • To become personally acquainted with advisees.
  • To refer advisees, when necessary, to proper services.
  • To have access to information related to College programs, policies, and services.
  • To inform advisees of changes in their course of study.
  • To maintain regular and adequate office hours and keep appointments with advisees.
  • To collect and distribute student data as needed.

Student Roles and Responsibilities

  • To meet with the student’s advisor regularly during the academic year to work through academic, career, and life goals.
  • To make use of appropriate campus and community services to meet goals.
  • To read the Catalog and course schedule in order to select courses.
  • To make and keep appointments with advisor concerning educational needs, goals and course selection.
  • To know the requirements for chosen program of study.
  • To make certain that requirements are met for that program.
  • To become an active participant in the advisor/advisee relationship and to become increasingly self-directing.
  • To maintain personal records of academic progress.